Student Organization Re-Registration

Each year, all student organizations are required to renew their registration in order to remain a registered student organization for the upcoming academic year and receive all benefits of registration including maintaining DeHUB access, event registration and funding.

Student Organizations May Submit Re-Registration Via DeHUB Starting July 28th, 2025!

As a reminder, students must submit re-registration for their student organization. Any faculty/staff submissions will be rejected. The only exception to this is student organizations with a Departmental Group Type.

Re-registration must be submitted by June 1, 2026. Any organization that has not submitted re-registration by this date will be deactivated.

Re-registration must be fully complete and the organization approved by June 12, 2026. Any organization that has not fully completed re-registration and been approved will be deactivated on this day.

Please Review the Re-Registration Steps and Resources Below Prior to Submitting the Re-Registration Form

Re-Registration Requirements

  • President & Treasurer

    • Every student organization is required to have a President and a Treasurer. The name and contact information of these individuals must be provided in the re-registration application.

  • Faculty/Staff Advisor

    • Every student organization is required to have a Faculty/Staff Advisor.
    • Faculty/Staff Advisors must meet the following requirements:

  • Review Student Organization Group Details & Group Page

    • Review the following in Group Details,
      • Group Name
      • Group Type
      • Group Categories
      • Group Acronym
      • Mission
      • Membership Benefits
      • Goals
      • Constitution
    • Review the following in the Group Page
      • Email
      • Website
      • Logo
      • Social Networks
        • Facebook
        • Twitter
        • LinkedIn
        • YouTube
        • Instagram
    • Review the following in Additional Info
      • Student Organization Election Month
      • Student Organization Officer Transition Month
      • Student Organization GPA Requirement
      • Student Organization Dues Requirement
      • How To Join

  • External Affiliations/Partnerships/Relationships

    All student organizations must report any external affiliations, partnerships, or relationships. This helps ensure transparency, alignment with institutional values, and offers better support from the college.

    The following details will be required for each external relationship:

    • Name of the external organization
    • Type of relationship (e.g., affiliation, partnership, sponsorship, etc.)
    • Nature of the relationship (e.g., financial support, shared programming, national/international affiliation, etc.)
    • Duration of the relationship (e.g., ongoing, one-time, annual)
    • When it is an affiliation with a national or international umbrella organization, name and contact information for the umbrella organization

    Listed below are examples to help you think through what might apply to your organization. Please note that this is not an exhaustive list.

    • Affiliations
      • Affiliation with a national or international umbrella organization (e.g., National Society of Professional Engineers, Alpha Phi Alpha Fraternity, Inc.)Membership in a regional student association or professional society
      • Membership in a regional student association or professional society
    • Partnerships
      • Programmatic collaborations with local nonprofits, schools, or community groupsCo-hosting events or initiatives with external organizations
      • Co-hosting events or initiatives with external organizations
      • Joint advocacy campaigns with off-campus entities
    • Recent or Anticipated Sponsorships / Financial Relationships
      • Corporate sponsorships or donations (e.g., a local business funding an event)In-kind contributions from community partners
      • In-kind contributions from community partnersDiscounts or services provided to members through third-party vendors
      • Discounts or services provided to members through third-party vendors
    • Institutional Relationships
      • Partnerships with other colleges or universities (e.g., intercollegiate club teams, conference networks)Engagements with faith-based organizations or religious institutions
      • Engagements with faith-based organizations or religious institutionsIf your organization has no external affiliations, partnerships, or relationships, please indicate “No” in the first question
      • If your organization has no external affiliations, partnerships, or relationships, please indicate “No” in the first question

  • Student Organization Officer List & 10 Members

    • Provide a minimum of 10 active members of your student organization.
    • Provide a list of all of the officers in your Student Organization using the template provided in the form.

Re-Registration Steps

Review the "How to Submit the Student Organization Re-Registration Form" Video Here

1. DeHUB Re-Registration Form

The DeHUB form must be completed and submitted as part of the re-registration process. Please review the Re-Registration Video and steps outlined below to begin the Re-Registration Form.

  • Access Re-Registration Form Locate Group Page
  • Locate Group Page
  • Review Group Page & Group Details
  • Submit Re-Registration Form & Edits

Review Step-By-Step Instructions Here.

1. Access Re-Registration Form

  • Log In to DeHUB
  • Find Your Student Organization
    • Using the Groups Option, not the Search/Magnifying Glass Option
  • Select Group Re-Registration in the Blue Dialogue Box on your Student Organization DeHUB Page

Open a second tab and proceed to the next step.

2. Locate Group Page

  • Log In to DeHUB
  • Find Your Student Organization
    • Using the Search/Magnifying Glass Option, Not the Groups Option
  • Open Your Group Page

3. Review Group Page & Group Details

  • Group Details
  • Contact Information
  • Social Networks
  • Additional Info

to complete Page 2, 3, and 4 of the Re-Registration Form.

4. Submit Re-Registration Form & Edits

  • Using the information provided in the Group Details, and Group Page, determine whether the information needs to be updated.
  • If Yes, provide the most updated information in the form.
  • If No, select No and continue through the form.

2. Officer and Advisor Training

The Student Organization President, Treasurer, and Advisor are required to complete training as part of the re-registration process.

The President, Treasurer and Advisor included on the DeHUB Re-Registration Form will be enrolled in a training checklist via their personal DeHUB account. Please review the steps below to complete Officer/Advisor Training.

  • Accept Your Role as Officer/Advisor
  • Locate Required Officer/Advisor Training
  • Complete All Training & Quizzes

Please Note - Training can only be assigned once all three, President, Treasurer, and Advisor have accepted their role.

1. Accept Your Role As Officer/Advisor

The President, Treasurer, and Advisor will receive an email notification from message@dehub.depaul.edu with directions on completing the Officer Acceptance Form.

Please Note - Training can only be assigned once all three, President, Treasurer, and Advisor have accepted their role.

2. Locate Officer/Advisor Training

Once Training is Assigned, Log In to Your DeHUB Account and Find the Required Training in the 'My Checklists' tab.

Review Step-By-Step Instructions Here.

3. Complete All Training & Quizzes

For President's & Treasurer's - Officer Training will consist of 4 videos accompanied by 4 quizzes and will require approximately 25 minutes to complete.

For Advisors - Advisor Training will consist of 4 videos accompanied by 3 quizzes and will require approximately 25 minutes to complete.

3. Review & Approval

Once the Re-Registration Application is Submitted. The Office of Student Involvement will Review, Make Edits/Provide Feedback (if necessary), and Approve the Organization for the 2025-2026 Academic Year.

While Review is Taking Place, Student Organizations May Begin to Operate, Including Organizing Programs, Reserving Space, Requesting Funding (pending that the President and Treasurer have attended the funding workshop) etc.

How to Check the Status of Your Re-Registration Application

Please direct questions to Studentorgs@depaul.edu