Student Activity Fee Board (SAF-B) Funding

For questions and assistance with Student Activity Fee Funding, contact orgfunding@depaul.edu.

Once your organization has completed the registration process with the Office of Student Involvement and your president and treasurer have attended a SAF-B workshop, you will be eligible to apply for funding from university sources. Organizations must be in good standing with the Office of Student Involvement to receive funding.

This site is designed to provide dates and quick information for SAF-B.  For the full SAF-B Guidelines document, click here.

SAF-B Funding Application Steps

• Your organization must be a registered student organization for 2024-2025 school year by the Office of Student Involvement. Student organizations still undergoing the audit registration must have submitted their audit application and both president and treasurer need to attend the audit orientation.
• The current president and treasurer must have attended the audit orientation which includes the funding workshop as a required component.
• The president or treasurer must complete the Budget Request Application through your DeHUB portal treasury by 5:00 pm CST on the application deadline. The deadline for a hearing and discretionary is always on a Monday. Snap requests' deadlines are always 2 weeks prior to the date of the event.
• Your event/expense must occur at least 30 days from the application deadline, for both hearing and discretionary funding, and your application must be complete and correct by the deadline to be approved.
• Student organizations applying for food through Chartwells under $1000 and through EzCater under $300 do not have to submit food quotes in applications. If you are requesting any food outside of these platforms, your application will still require a quote.

Funding Workshop Sign-Up

Current organization presidents and treasurers are both required to attend a Funding Workshop during the academic year for which they are requesting funding. If an organization elects a new president/treasurer at any point during the academic year, they must attend a monthly workshop. The Funding Workshop is now a required part of the Student Organization Orientation process and is included in the Orientation Session.

All Training session will take place at via Zoom. You can find a list of all upcoming orientation sessions available to register on DeHub here.

Funding Types

For SAF-B Submissions, there are three funding types - hearing funding, discretionary funding, and snap funding.  Read below for explanations on the differences in each funding type and the deadlines associated with that funding type.

• Hearing Funding is requests over $2,000.
• Discretionary Funding is requests $2,000 or less.
• Snap Funding allows Student Organizations to receive up to $600 for event funding outside of the normal SAF-B Process.

SAF-B Reallocation Process

If you would like to re-allocate the funding you have received from SAF-B, please fill out the Reallocation Documents and send it to the SAF-B advisor.

• You are only allowed to re-allocate funds to items on your original funding request.
• You are only allowed to re-allocate funds to items that received only partial funding in your original request.
• You cannot re-allocate funds that were not used towards a different event.
• All reallocations must be submitted with a copy of your award letter a minimum of 14 DAYS prior to your program or event to the SAF-B Advisor.
• If your program requires contract usage, the funding reallocation form MUST be submitted 35 DAYS prior to your program or event.
• The Student Activity Fee Board will review your request, provide a decision to the SAF-B Advisor and you will be notified of the decision via your reallocation request application on DeHUB within 7 DAYS of submitting the request.

Payment Processing Steps

Once you are awarded SAF-B funding, you have four options when it comes to making your purchases. You can:

1. Coordinate Direct Payment from DePaul to your vendor .  With Direct Payment, you will meet with an OSI staff member to coordinate payment to your vendor.  This can be used for online purchases, travel, local vendors, and more.  To set up a meeting to coordinate direct payment, Schedule a Meeting Here. or submit to Payment Processing form
2. Reimbursement. With reimbursement, you make purchases on your own, and then submit a reimbursement request through the Payment Processing Form. This must be completed within 30 days of your purchase and requires you to save your fully itemized and paid receipts. We cannot reimburse Venmo or cash apps of any kind.  It is important to note that with this process, it can take up to six weeks for you to receive your reimbursement funds from the university.
3. Contracts. For services on campus, contracts are essential.  Contracts must be completed for (but is not limited to) DJs, speakers, performers, venues, and vendors. You will receive applicable contracts with your Funding Letter. DO NOT SIGN THE CONTRACT. Have the vendor sign, then upload the half completed contract into your request payment section of the budget portal. This must be done 21 days prior to your event.  Links to all DePaul contracts can be found here. Some vendors may prefer to use their own contract for their services. We can utilize their contract, but it must be subject to review, which typically adds at least 2 weeks additional processing time, so please plan to submit a vendor's own contract 35 days before your event.
4. Invoice/Vendor Payment. Request a payment in the Payment Processing Form. Submit the unpaid invoice and any additional documents provided by the vendor.