Student Activity Fee Board (SAF-B) Funding

Hearing funding is for requests over $2,000 with an upper limit of $12,000 OR their remaining eligibility of their total annual allocation of $12,000, whichever is lower. 15 hearing applications (decided on a first come, first served basis) will be accepted, and those 15 student organizations must attend a hearing to present their need for funding (10 minutes).

Annually, organizations are allowed to request up to $12,000 total between Hearing, Discretionary, or Snap funding. It is the responsibility of the organization to review the amount they’ve requested through the year through DeHub.  The president and/or Treasurer of their organization must present their expenses to the Student Activity Fee Board. The board will generally have questions. The organization should leave 2-3 minutes to accommodate. The presentation should include the following:

• Purpose of the event/Expense
• Connection to DePaul and the Student organization's mission
• Number of students the event/expense will serve
• Cost breakdown
  • All dollar amounts being requested should have an accompanying quote showing where that amount comes from. The board does not accept estimates.
• The presentation should be inclusive of all other funding limits outline in the section below

Following presentations, the Board reviews applications and deliberates. Based on decision-making criteria outlined on this page below, the information provided in the hearing and the student organizations’ applications, the Board may choose to allocate full, partial, or no funding. A quorum is required for the Board to grant hearing funding.

During the spring quarter, only two hearing budget periods are held:

• At the April hearing the remainder of the current SAF-B cycle’s funding is distributed. 15 applications will be accepted for this hearing; all programs must take place before June 30th.At the May hearing, funding is allocated to programs taking place the following SAF-B cycle (after June 30th).
• At the May hearing, funding is allocated to programs taking place the following SAF-B cycle (after June 30th).

To apply, go to your organizations DeHUB Page>On the header click the dropdown menu for Money -> Budgeting -> Create Budget Request -> Fill out the form accordingly and for Budget Period, select the appropriate budget period for which you are applying (in this case, Discretionary Funding) and the appropriate month. Please keep in mind that the date listed is the meeting date.

Please Note: The April application is the last funding opportunity for events/expenses before the end of the school year.  May funding can only be used for events/expenses occurring after July 1 and through the next school year.

Hearing Funding Deadlines & Dates for 2025-2026

Discretionary Funding is for requests $2,000 or less OR their remaining eligibility of their total annual allocation of $12,000, whichever is lower. Discretionary Budget periods occur bi-monthly* and eligible organizations may apply for funding at each discretionary budget period. Unlimited complete and correct applications are accepted for discretionary budget periods. Discretionary applications are due on Mondays, and the Board will review requests the following Fridays. The organization does not have to attend a meeting with the Board for discretionary funding.

Annually, organizations are allowed to request up to $12,000 total between Hearing, Discretionary, or Snap funding. It is the responsibility of the organization to review the amount they’ve requested through the year through DeHub. The president and/or Treasurer of their organization must submit their request by 5PM on the deadline date. The submission should be either a PowerPoint presentation (most common) or a word document addressing at leastthe following:

• Purpose of the event/Expense
• Connection to DePaul and the Student organization's mission
• Number of students the event/expense will serve
• Cost breakdown
  • All dollar amounts being requested should have an accompanying quote showing where that amount comes from. The board does not accept estimates.
• The submission should be inclusive of all other funding limits outline in the section below

The Board reviews applications and deliberates on the Board review date. Based on decision-making criteria outlined on this page below, the information provided in the hearing and the student organizations’ applications, the Board may choose to allocate full, partial, or no funding. A quorum is required for the Board to grant hearing funding.

To apply, go to your organizations DeHUB Page>On the header click the dropdown menu for Money -> Budgeting -> Create Budget Request -> Fill out the form accordingly and for Budget Period, select the appropriate budget period for which you are applying (in this case, Discretionary Funding) and the appropriate month. Please keep in mind that the date listed is the meeting date.

*Discretionary Budget periods occur bi-monthly beginning in mid-September.  There will be a break in hearings for winter break and spring break.

Discretionary Funding Deadlines for 2025-2026

Snap Funding allows Student Organizations to receive up to $450 for event funding outside of the normal SAF-B process and serves as the rolling funding option.  Student organizations can apply to receive funding via their organization's DeHUB budget module and would receive an answer as to whether they receive the funding within 72 business hours after being reviewed by the SAF-B Board Chair and Advisor.

• Student organizations must apply at least 14 days in advance of the event for which they request snap funding.
• All proposals must be in alignment with spending guidelines and for events for DePaul students.
• Snap Funding is only for on-campus events.
• Student organizations cannot apply for Snap Funding for previously denied events.
• Snap Funding events must be open to all DePaul students.
• Snap events must be events that students can actively participate in, it cannot be used for fundraising or operational expenses.
• Only one Snap Funding application is allowed per event. If a student organization decides to collaborate with another student organization, only one organization can apply for the Snap Funding.
• Snap Funding cannot be used for events that already received funding through a discretionary or hearing request through either board.
• Snap Funding can be used for events with a guest speaker, but the event must be open to ALL students, which requires guest speaker approval. If a guest speaker approval is not attached, the request itself will be denied.
• To apply, go to your organizations DeHUB Page>On the header click the dropdown menu for Money -> Budgeting -> Create Budget Request -> Fill out the form accordingly and for Budget Period, select the appropriate budget period for which you are applying (in this case, Snap Funding)

Funding Limits

To ensure equitable funding for all student organizations from a limited pool of money, the Student Activity Fee Board places limits on certain expenses. Those limits are as follows:

• Up to $3,500 per SAF-B cycle for instructors and coaches
• Up to $4,500 per SAF-B cycle for domestic conference registration fees, lodging, and domestic travel combined.**
  • **Requests for competitive conferences may receive up to $10,000 per SAF-B cycle for domestic competition/tournament registration fees, lodging, and domestic travel.
• Funding for up to 6 members when attending a conference, including registration fees, airfare, other travel, and lodging.
• Up to $60 per person for retreats with a maximum of $4,000 per SAF-B cycle.
• Funding for only 33% of costumes and uniforms purchases.
• Funding for up to 2 general body meetings each quarter.
• Funding for only 49% of benefit/fundraising/ticketed programs.
  • A benefit/fundraising program is any program that aims to raise money for an off- or on-campus entity.
  • This includes programs where there is a fundraising component, i.e. admission fee, raffle, silent auction, bake sales, etc.

Funding Restrictions

Because the Student Activity Fee is intended to support programs which impact the student experience, further the University’s mission, and adhere to its policies, student organizations may not request funding for the below:

• Items that have already been paid for.
• Financial support for political programs, parties, individual candidates, or direct lobbying efforts.
• Programs that support war issues.
• Contributions to any private business, association, group, or person.
• Contributions/donations to charitable organizations.
• Employment of faculty, staff, advisors, or students (other than instructors and coaches).
• Gifts/awards/prizes
• Alcohol or events where alcohol is available.
• International travel.
• Individual membership dues.
• Online advertising.
• Websites (organizations can create a free website through DeHUB).
• T-shirts & similar apparel.
• Personal expenses

In addition, because the Student Activity Fee is intended to support student-led programming, student organizations may only request funding to co-sponsor programs with University departments if the organizations are actively involved in the planning and execution of the event.

General Process

All student organizations must follow these processes when applying for SAF-B funding. By submitting an application, your organization is agreeing to abide by the guidelines contained herein. Any additional questions and concerns should be directed to the SAF-B advisor (orgfunding@depaul.edu).

General Rules for Submissions:

• For a hearing or discretionary request, student organizations must apply at least 30 days in advance of the event for which they request funding. Snap funding is rolling funding and does not have meeting dates, but the request should be submitted 14 days prior to the event.
• Any student organization who received funding for an event must list the event on DeHub.
• The president or treasurer must submit the application.
• Applications should be submitted in DeHub's budget module. Dates for submission for hearing and discretionary requests are contained on this page.
• Student organizations cannot apply to consecutive hearing budget periods if they were granted funding at the previous hearing. This only applies to hearings.
• The president and/or treasurer of the student organization must attend the allocation hearing at their assigned time.
  • Student organizations must not be late to their scheduled time and the request will be considered denied if they miss their assigned time. Late arrivals within their assigned time may still present, but will have less time to do so.

Date & Location

• Student organizations must secure a date and location BEFORE applying for funding. A room reservation should be uploaded to the application. The board will only accept 'Confirmed' or 'Pending' or email confirmation indicating that a university representative is working to get you into the space that they oversee. The only status that won't be accepted is 'Web Request.'

Quotes

• Student organizations must obtain quotes for all budget items and attached to the submission. Funds requested without a corresponding quote will be denied.
• Quotes must be in English or a translation must be included.
• At least one quote is required for every time item. A second quote is required when a single item is priced over $300.
• Exceptions to the two quote requirement: Aramark/Plate 1898, registration fee, gas/mileage, coaches/speakers/performers, and DePaul security.

Travel

• Students wishing to attend a conference, tournament, or competition must include a letter of recommendation from a faculty or staff member to help understand the need and importance of such events.
• Student organizations must submit an itinerary/agenda for any requests involving travel to a conference, competition, tournament, retreat.
  • If an official itinerary is unavailable, an unofficial itinerary is acceptable.
• If a group is driving and requesting funds for gas/mileage, a map showing roundtrip mileage must be provided.

Catering Exemption Form

• If an organization is requesting over $300 for food and will not be using Aramark/Plate 1898 they must complete the exemption form.
• This should be completed one month prior to the event date and in advance of a funding request.
• The board will only accept requests where the exemption has been approved. Requests without an approval will either be denied or moved to another budget period.
• SAF-B has not involvement with this process, so it is the responsibility of the organization to have this submitted and an approval in advance of the request.
• If the request is not approved, the organization should plan to move forward with using Aramark/Plate 1898 Catering

Guest Speaker

• Organizations pursuing funding where the event in question requires Guest Speaker Review need to follow the appropriate process.
• The Student Activity Fee Board will only accept requests where the guest speaker is approved. Please see the linked page in this section on how to pursue guest speaker review and the board's timelines for reviewing requests.
• SAF-B is not involved in this review process. Requests without proper approval will be denied.