Catering & Food

If a student organization’s event is to be held on DePaul property (Lincoln Park and/or the Loop Campus), all food and beverages must be catered through Chartwells, the University food service for any purchases over $300. Student organizations are able to use outside vendors for on campus events pending they keep costs below $300.

All requests from DePaul departments or student organizations to waive catering exclusivity with Chartwells must be submitted via the Chartwells Exemption Request form on DeHUB through the Office of Student Involvement portal. Both Chartwells and the Office of Student Involvement have to approve your request via this form in order for it to be approved. Please note, submission of this form is not a guarantee that your request has been approved. Your request will be reviewed and final notification will be issued by an approval of the form in DeHub. Requests for catering exemptions must be submitted a minimum of one month prior to the event.

For on campus catering requests, student organizations must register an account with Chartwells through depaul.catertrax.com in order to place a food order. Food must be ordered at least 3 business days in advance of the event. When requesting food from an outside vendor, please contact Chartwells for specific ordering details. Note: If the organization has received SAF-B funding, please do not use personal funds to pay for the food ordered.

If the student organization’s event is not on DePaul University property, food does not have to be ordered from Chartwells. The use of an outside food vendor is acceptable. However, the group must still contact the Office of Student Involvement to ensure that proper procedures are followed to pay for the food ordered.