The decision to hold a group or organization responsible is ultimately determined by examining all the circumstances of a situation and by considering factors including, but not limited to, whether the actions:

• Were committed by one or more officers or authorized representatives acting in the scope of their organizational capacities;
• Involved, were committed by, or were condoned by (actively or passively) a significant number of organization members, alumni, or guests;
• Occurred at or in connection with an activity or event funded, sponsored, publicized, advertised, or communicated about by the organization;
• Occurred at a location over which the organization had control at the time of the action;
• Occurred at or in connection with an activity or event that reasonable people would associate with the organization;
• Should have been foreseen by the organization or its officers, but reasonable precautions against such actions were not taken;
• Were the result of a practice of the organization;
• Would be attributable to the organization under the organization’s own policies (including local or national risk management guidelines); or
• Were taken by individuals who, but for their affiliation with the organization, would not have been involved in the incident.

Or whether:

• One or more officers or members of an organization fail to report knowledge or information about a violation to, or otherwise fail to cooperate with, appropriate University or emergency officials; or

• The organization, or any member acting on its behalf, fails to satisfactorily complete the terms of any disciplinary sanction or outcome.

To address violations of the Code of Student Responsibility, the Office of Student Involvement will work in conjunction with the Dean of Students Office regarding any Student Conduct Process involving a student organization or an individual’s actions related to their participation in a student organization.

Policy & Directive Meetings are initiated to address trends in organizational behavior and/or activities that, while not constituting policy or directive violations, suggest potential challenges or misunderstandings of university policies or directives. During these meetings, the Associate Director of Student Involvement will review policies and directives related to the behavior and/or activities, and the procedures that assist organizations in operating within the policies and directives. The student organization’s advisor will be invited to the meeting, but their participation is optional.

Accountability Meetings are initiated following documented violations of OSI-managed directives by student organizations. During these meetings, the Associate Director of Student Involvement will work with the student organization to review specific campus policies and directives relevant to the organizational behavior, allow time for the organization to ask questions clarifying the policies and directives related to the behavior, and provide a detailed overview of any sanction to be issued by OSI, and the completion timeline. The student organization’s advisor will be invited to the meeting, but their participation is optional.

Communication about Policy & Directive Meetings or Accountability Meetings will be sent via email to the student organization president and faculty/staff advisor on file in DeHub. It is an expectation that the student organization leadership participate fully in these processes. If student organization leadership chooses not to participate fully in these processes, the Office of Student Involvement may impose sanctions on the organization, including a suspension or revocation of the organization’s registered status, based solely on the information available, without the benefit of any additional information from the student organization leadership.

All student organization leaders participating in Policy & Directive Meetings or Accountability Meetings will be provided with specific deadlines at various stages. Failure to respond promptly according to deadlines provided may result in the inability to participate in the aforementioned meetings. The Office of Student Involvement reserves the right to continue with accountability at its discretion.

A student may only appeal the determination of a directive violation or sanction on the following three grounds:

1. Whether a directive was violated by the student organization, or the behavior was individual in nature.
2. New information of a substantive nature that was impossible to have been considered at the time of the hearing or determination has been discovered, and it would be fundamentally unfair to not consider the information.
3. The initial sanction(s) are fundamentally unfair, disproportionate, or inappropriate.