Promotional Tables on Campus

DePaul Organizations & Departments

Requests for promo tables must be made one week prior to the first requested promotional table. The form to request a table for registered student organizations and departments can be found below:

Lincoln Park Promo Table Requests

Loop Promo Table Requests

A promotional table form submission does not guarantee that your request (or all the dates and times requested) will be approved.

LPC and Loop requests must be made separately.

An Office of Student Involvement Office Manager will review and approve your requests on a first come, first served basis.

If you would like to request a promotional table for multiple days throughout a week, please follow the instructions on the "Dates and Times" section of the form.

Student organizations that fail to use their reserved promotional table, three times within a school year, will be unable to reserve promotional table space for ten weeks. The ten weeks do not include winter, spring and summer breaks and applies to both Loop and Lincoln Park. Failure to cancel reserved space within the allotted three business day time frame will count as a no show.

Student organizations are only able to use promo tables for the promotion of their organization, upcoming event, or other university-related business. Student organizations found to be in violation of this policy may have their tabling privileges revoked and be charged the $150 vendor rate for tabling.

External Solicitors

Requests for promo tables must be made one week prior to the first requested promotional table. The form to request a table for external solicitors can be found here. There is a $150 fee per tabling session for all external solicitors, which can be paid via card, cash, or check to the Office of Student Involvement prior to your tabling session.

Policies and Guidelines

All student organization and outside vendors applying to use and using DePaul promotional tables should be aware of, and must comply with, the following policies and guidelines:

1.

There is a limited amount of promotional table space available. At any given time, half of the promotional tables will be reserved for use by DePaul student organizations. Reservation request for qualified outside vendors will be taken on a first-come, first-served basis.

2.

Promotional table space may not be used for credit card, bank, or phone company solicitation.

3.

The Office of Student Involvement will provide one standard sized rectangular table and two chairs for each promotional table reservation. Each student organization or outside vendor will be assigned a table number and may use only that table. The Office of Student Involvement determines the location of the table. Any other equipment required, including audio/visual services, must be provided by the student organization or outside vendor making the reservation.

4.

Any payments due must be made on the day of a reservation prior to set-up. Payment may be made by check or credit.

5.

Storage facilities (including storage for items such as display cases and carts) and parking are not available, and are the responsibility of the student organization or vendor.

6.

Promotional materials must be contained within the promotional table (or other agreed-upon reserved area). All materials must be promptly removed at the end of the reservation period. Any materials left beyond that time are subject to removal by DePaul University and may be disposed of at the University's discretion.

7.

Any payments due must be made on the day of a reservation prior to set-up. Payment may be made by check or credit.

8.

Posters and flyers related to promotional tables may be posted on approved bulletin boards on campus with stamped approval from the Office of Student Involvement (Loop DePaul Center 125 or Lincoln Park Student Center 201). Posting is the sole responsibility of the student organization or vendor.

9.

Promotional Tables and related materials, as well as the conduct of vendors and student organizations sponsoring the tables and materials, must comply with all university policies and procedures, including the Student Affairs Posting Procedures and any other policies or procedures set forth by the Office of Student Involvement or other University offices. DePaul University explicitly reserves the right to immediately stop, or restrict future, promotional table use by student organization or outside vendors who do not, in the sole discretion of DePaul University, adhere to all applicable policies, guidelines, and procedures.

10.

Reservations for promotional table space must be cancelled one week in advance of the reservation date. Full payment is due for any cancellations made with less than one week's notice. Repeated cancellations, repeated late cancellations, or failure to pay any amounts due could result in suspension of future promotional table privileges or opportunities, as well as other University sanctions or collections as applicable.

11.

All extension cords and other similar hazardous items must be secured to the floor with duct tape. Student organizations and outside vendors are responsible for providing their own duct tape.