The Pre-Travel Itinerary Form must be completed 14 days prior to the first date of travel. Please allow up to 5 business days for review and approval, denial, or request for additional information.

Each traveling member of a student organization must complete a Travel Waiver.

If an event has the potential for increased risk, student organizations leaders may be asked to complete additional steps as related to organization travel.  For these situations, organization leaders may be expected to complete added requirements- regardless of the county of travel for the experience.  Student Involvement will confirm the process for each travel experience as every one is unique, but student organization leaders can expect it to look similar to the below outlined process.

1. Complete the Pre-Travel Itinerary Form – to be completed by a board member organizing the experience.
2. Travel Release & Waiver – to be completed by each participating member.
3. Event Release & Waiver – to be completed by each participating member.
4. Risk Management Plan – to be developed by the board members of the sponsoring organization and due in writing to Student Involvement prior to travel. Should outline potential scenarios that students may face in escalating nature and what students should do should one of the situations happen.
5. Pre-trip Orientation for all Participating Members to overview approved Risk Management Plan – this can be immediately prior to travel if needed, but all participating students should go through it. When submitting the Risk Management Plan to OSI, you can include you plan for the Pre-trip Orientation.

Complete the Driver Certification Request Form. Please note that certification can take seven (7) days and will require:

• Registering in the United Educators Learning Portal
• Completing the Driver Safety Fundamentals Course
• Completing a Driver Record Check

Certification is required when:

• An employee, student, or volunteer drives a University Vehicle, or
• An employee, student, or volunteer uses any vehicle to transport students or minor children for University Business
  • University Business as it relates to student organizations includes
    • Competitions, Matches, and Tournaments
    • Conferences and Workshops
    • Semi-Formals & Formals
    • Retreats

Also, please be aware of the requirements for drivers:

• Have and have held a driver's license that is valid in the state of Illinois for a minimum of two years.

• Have no more than two at-fault accidents/violations within the last three years.
• Have no DUI or DWI convictions within the last five years or multiple DUI/DWI violations.
• Be at least 18 years old. Drivers who wish to operate a full-size (10-15 passenger) van or transport minor children must beat least 21 years old.

More information on Driver Certification can be found on the Environmental Health & Safety Page.