Funding Tools

Review the various funding tools that can assist in understanding the funding process.

Guidelines

Review the Student Activity Fee guidelines, eligibility, limits, reallocation, appeal process and more.

Student Activity Fee Board (SAF-B) Guidelines

Cultural Allocation Funding Board (CAF-B) Guidelines

Funding Workshop Presentation

Review the Funding Workshop Presentation for your convenience. NOTE: Attendance is required at a workshop before student organizations are allowed to request funding. This document is available for you to review and does not take the place of attendance.

Funding Workshop Presentation

DePaul EzCater Account Creation

Follow the below link and set up your account. It may take 24 business hours for your account to be verified.

Link

Funding Checklist

Review the checklist when applying for funding.

Funding Checklist (SAFB & CAFB)

Presentation Example

Don't know how to organize your documents? Here is an example.

Presentation

Frequently Asked Questions

  • How do I know if my organization is eligible to apply for funding?

    • President and Treasurer must attend funding workshop for academic year
    • Be in good standing with OSI and DePaul
    • Event/expense must be at least 30 days after the budget period application deadline
    • Be a registered, undergraduate org
    • President or Treasurer must submit the application on DeHub by 5:00 pm on deadline date (which is always a Monday)

  • When are the funding workshops help and where?

    • Check here for a list of upcoming workshop dates!

  • What can I use funding for?

    • On-Campus Events
    • Off-Campus Events
    • Conferences
    • Operational Expenses
    • Tournaments & Competitions
    • Retreats

  • What if I can't make the funding workshops? Is there an alternative?

    • Email the SAF-B advisor to schedule a 1:1.

  • What are items that cannot be funded?

    • Items that have already been paid for or debts
    • Financial support for political programs, parties, individual candidates, or direct lobbying efforts
    • Programs that support war issues
    • Contributions to any private business
    • Contributions/donations to charitable organizations
    • Employment of faculty, staff, advisors or students (other than instructors/coaches)
    • Gifts/awards/prizes for members or advisors
    • Alcohol or events where alcohol is available
    • International travel
    • Individual membership dues
    • Online advertising
    • Websites
    • Food for organization meetings
    • T-Shirts and similar apparel
    • Personal Expenses

  • How do I apply for funding?

    1. View the menu on the left-hand side of the page
    2. Select Money drop-down
    3. Click Budgeting
    4. Select Budget Period
    5. Click Budget Request
    6. READ INSTRUCTIONS
    7. Select the budget request type that best describes your request.
    8. Give a brief, but descriptive title for the request.
    9. In the comments section enter a description about the event or program this request is related to. Give a brief summary of event/program purpose & goals.
    10. Select a priority for your request.
    11. Upload any quotes, itineraries or other related documents necessary to review your budget request. This is required. Request without proper documentation will not be approved.
    12. Enter ALL of the details for the event/program under the more details for events
    13. Fill out the Budget Supplementary Form.

  • How do I know if I applied correctly?

    • Review your Funding Checklist!
    • Did you upload all necessary documents?
    • Did you explain all details of your event or expense?
    • The SAF-B Advisor will email you if your application was denied or approved.

  • What happens during the hearing?

    • After you are accepted to the hearing you will be given a 10 minute time slot.
    • SAF-B: 9:00am - 11:30am
    • CAF-B: 12pm - 2pm
    • You may utilize PowerPoints, Prezi, Handouts, etc.
    • Present for Max 7-8 minutes

  • What do I present at the Hearing?

    • Who is your organization?
    • What is your mission?
    • What is happening at your event? Why is it important? Who will be attending?
    • Why did you request these items?
    • If you can only receive partial funding, which items are most important to you?

  • My funding application was denied and I don't know why?

    • The application might have been denied for the following reasons:
      • The student organization is not a fully approved org
      • President and/or treasurer did not attend a funding workshop
      • Documents were missing
      • A Budget Supplementary Form was not completed
      • The discretionary/hearing application was not submitted 30 days prior to the date of the event. The SNAP application was not submitted 14 days prior to the date of the event.
      • The board decided not to fund the application.

  • My funding application was denied and I don't know why?

    • You will receive an email with a Funding Letter explaining next steps along with an explanation for what was approved and/or denied.
    • Check the notes section of your application for comments on each line item.

  • How can I get refunded for my event/expense?

    • You will receive an email with a Funding Letter explaining next steps along with an explanation for what was approved and/or denied.
    • Reimbursement: Request a reimbursement through the Payment Processing Form.
    • Must be completed within 30 days of purchase.
    • Save fully paid receipts
    • Do not use cash sharing apps such as Venmo, Cash App, etc. Reimbursements cannot be processed if payment is made through these forms

  • Is the Graduate Organization Fund available?

    • The Graduate Organization Fund (GOF) is no longer available