All FSL chapters must complete and submit a Quarterly Report at the end of each academic quarter. The Quarterly Report allows the FSL staff to learn more about chapter operations, use data to advocate for the needs of the community, celebrate the accomplishments of each chapter, and receive feedback on ways to make the community stronger.

The submission deadlines for these Quarterly Reports are as follows:

• Fall Quarter: Tuesday, November 19, 2024

• Winter Quarter: Friday, March 21, 2025

• Spring Quarter: Friday, June 13, 2025

Fraternity and Sorority Life chapters wishing to reserve quarterly chapter meetings rooms in the Student Center or Academic Spaces through FSL must complete the Chapter Meeting Room Form by the deadlines below.

Deadlines for the requesting Chapter Meeting Rooms:

• For Fall Quarter room requests: August 2, 2024

• For Winter Quarter room requests: October 18, 2024

• For Spring Quarter room requests: February 21, 2025

Fraternity & Sorority Life is committed to supporting our chapters through consistent and intentional conversations about their growth. We believe this should be a process in which chapters continually explore and develop better ways to serve their own purposes and those of the greater FSL community.

All Chapter Presidents are required to meet with their designated FSL Council Advisor at least one time per academic quarter. These Council Advising Meetings must be scheduled and completed within the first 4 weeks of each academic quarter. The deadlines are as follows:

• Fall Quarter: Friday, September 27, 2024

• Winter Quarter: Friday, January 31, 2025

• Spring Quarter: Friday, April 25, 2025

All chapter members are required to sign the Fraternity and Sorority Life FERPA release waiver.

All FSL chapters are required to maintain an updated roster of members through the chapter’s DeHUB group page.

• All initiated members should remain on the chapter’s roster from the day they are initiated through to the day that they graduate or revoke membership in the national/international organization.

• Members that receive special status (study abroad, mental health, sick leave, etc.) should remain on a chapter’s roster.

Any Neo or New Member must be added to the chapter’s roster on DeHUB within three (3) days of their initiation.

All FSL chapters must have an up-to-date Certificate of Insurance (COI) on file with FSL.

• An updated COI can be submitted through the Forms and Surveys section on FSL’s DeHUB Resource Website.

• If a chapter’s COI expires, the chapter must request a new one from their national/international organization.

Chapters must provide proof that the chapter and/or the chapter's national/international organization carries an insurance policy in the amounts of at least $1 million general liability, and $2 million aggregate, as well as a certificate of insurance listing DePaul University as an additional insured on that policy.

Fraternities and Sororities are not allowed to lease or purchase residential property under their local chapter or fraternal cooperation.

The minimum risk management guidelines for all registered Fraternities and Sororities at DePaul will be the DePaul University Fraternity and Sorority Life Directives Guide and the DePaul University Code of Student Responsibility.

All Fraternities and Sororities must adhere to these university policies and directives as well as those listed on the Student Organization Resource Website.

This online DeHUB training must be completed by all Chapter Presidents and Chapter Risk Management Officer (or equivalent position) within the first two weeks of the officer’s transitioning quarter.

• For the Fall Quarter 2024: Friday, September 13, 2024
• For the Winter Quarter 2025: Friday, January 17, 2025
• For the Spring Quarter 2025: Friday, April 11, 2025

The above officers only need to complete this training once during their officer term.

Each officer must complete and pass the Alcohol Education Training Quizzes (3) and Reflection Guide for this training to be considered complete.

This training must be completed regardless of a chapter proposing to hold/host an alcohol event in the academic year.

DePaul prohibits hazing, as defined under applicable laws. Hazing includes, but is not limited to, any action taken, or situation created to produce mental or physical discomfort, embarrassment, ridicule, or endangerment of a student or group of students for the purpose of initiation into, affiliation with, or admission to, or as a condition for continued membership in a group, team, club, or other organization. Falsely leading an individual or individuals to believe that they will be inducted/initiated by participating in particular activities may also be considered hazing. Acceptance of the activity on the part of a new member or individual does not excuse sponsorship of the activity.

Examples of hazing include but are not limited to, use/abuse of alcohol, paddling in any form, creation of excess fatigue, physical and psychological shocks, and morally degrading or humiliating games and activities. Other activities and requirements that should be planned with care so as to avoid hazing include wearing particular apparel or accessories, scavenger hunts/treasure hunts, and road trips.

All Recruitment/Intake activities and new member education activities associated with any chapter must be non-alcoholic.

No recruitment/intake activities associated with any chapter may be held at or with a tavern or alcohol distributor as defined in this directive.

FSL chapters are required to have all Neos and New Members complete FSL 101. This is a set of learning modules and reflections for all newly initiated members in our DePaul FSL community. The learning modules consist of the following:

• Blue Demon Duty

• Health and Safety

• Campus Partner Resources and Support
• Values Identification

FSL 101 learning modules and reflections must be completed by the conclusion of the academic year that the Neo or New Member is initiated in. The deadlines for FSL 101 is Friday, June 13. 2025.

This online DeHUB training must be completed by all Chapter Presidents and Chapter Risk Management Officers (or equivalent position) within the first two weeks of the officer’s transitioning quarter. This training must be completed regardless of a chapter proposing to hold/host an alcohol event in the academic year.

• For the Fall Quarter 2024: Friday, September 13, 2024
• For the Winter Quarter 2025: Friday, January 17, 2025
• For the Spring Quarter 2025: Friday, April 11, 2025

The above officers only need to complete this training once during their officer term. Each officer must complete and pass the Alcohol Education Training Quizzes (3) and Reflection Guide for this training to be considered complete.

The Vinny Vow: A Bystander Intervention Training is a workshop that empowers and equips participants with the knowledge and skills to effectively assist in the prevention of sexual and relationship violence.

FSL requires that all new members attend 1 Vinny Vow Training in the academic year in which they are initiated.

Hazing & Hosting is a state-law specific course that emphasizes personal responsibility for both hazing and social hosting as it relates to underage drinking.

This course offered through 3rd Millenium Classrooms is required of the following officers starting in January 2025:

• Chapter President

• Chapter Rush/Recruitment/Intake Officer

• Chapter New Member Educator/Intake Dean

• Chapter Health and Safety/Risk Officer

The Hazing and Hosting training must be completed by the above offices before the deadline of February 10, 2025.

Fraternity and Sorority Life wants to see that your event is congruent with the values and mission of our Catholic, Vincentian institution, the mission and vision of your organization, and that reasonable measures have been taken to reduce risk related to the event. Some events may require the students involved in planning to meet with multiple campus constituents to help ensure that the event is well-planned.

Beginning in the Academic Year 2024-2025, Fraternity and Sorority Life will only require chapters to register events on DeHUB if they meet the following criteria:

• Events pertaining to recruitment and/or intake

• Events with alcohol

PLEASE NOTE: Just because an event is submitted in DeHUB does not mean that the event has been approved. All events must be approved by Fraternity and Sorority Life staff before the event takes place. A confirmation of approval is sent via email from Campus Groups (DeHUB) to the event requestor.

Failure to register events by the necessary deadline or hosting events that have not been approved by FSL staff on DeHUB, will result in the FSL Accountability Process.

The minimum guidelines for all registered Fraternities and Sororities at DePaul will be the DePaul University Fraternity and Sorority Life Directives Guide and the DePaul University Code of Student Responsibility.

All Fraternities and Sororities must adhere to these university policies and directives as well as those listed on the Student Organization Resource Website.

Hazing

• All fraternity and sorority events, programs, activities, and socials must adhere to all DePaul University policies, OSI and FSL directives, and any national/international organization policies.

• Failure to do so may result in a referral to the Dean of Students Office.

Notification of Recruitment/Intake:

• Chapters must notify the Fraternity and Sorority Life staff of the start and end date of the intake/recruitment process.

• Recruitment/Intake forms can be found on DeHUB on the FSL group page.

Timeframe of Recruitment/Intake:

DePaul University is supportive of chapters continually promoting their values, engaging with community members on membership benefits, and highlighting their positive contributions to the DePaul community, however chapters are required to abide by the start and end dates for all recruitment and intake activities.

Recruitment/Intake Timeframe:

Start and end dates for recruitment and intake are the first and last day of classes, respectively.

• Chapters may not begin recruitment or intake activities before the first day of classes in the academic year.

• Fall Quarter: September 4, 2024

• Chapters must conclude all recruitment or intake activities prior to the last day of classes in the academic year.

• Spring Quarter: June 6, 2025

Note: Any chapter engaging in a new member presentation/show must have the presentation/show prior to June 6, 2025.

Any new member or associate member who will not be accepted as a full member of the chapter must be notified at least 72 hours before initiation.

Any new member or associate member that is to be accepted as a full member of a chapter, must be initiated with all rights and privileges associated with being a full member of the organization by the end of the academic year, June 6, 2025.

The new member education process for DePaul chapters will be limited to a maximum of 8 academic weeks.

• Chapters are not permitted to hold, host, engage, participate in, or conduct any recruitment or intake related activities during the non-operational dates.

Non-Operational Dates:

• Fall Quarter Finals Week & Winter Break: November 13, 2024 – January 3, 2025

• Winter Quarter Finals Week & Spring Break: March 14, 2025 – March 29, 2025

Note: The 8-week new member education process of a chapter is not required to be a consecutive 8-week process and may extend over two academic quarters, if it is still conducted within 8 academic weeks and abides by the non-operational dates.

FSL Recruitment/Intake Step 1

Chapters must notify the Fraternity and Sorority Advisor if they intend to have intake/recruitment. Chapters will need to upload intake/new member education plan, initiation date, new member presentation date, and contact information. This information must be provided through DeHUB FSL Intake/Recruitment Step 1 form. This form must be completed 5 business days before the intake/recruitment process starts.

FSL Recruitment/Intake Step 2

Once you have identified individuals who you would like to invite for membership, you will need to use the FSL Intake/Recruitment Step 2 New/Aspiring/Associate Member Roster to upload an excel file with names, DPU IDs, and emails of all aspirants, associate members, and/or new members. This form must be completed within 24 hours of inviting members to join your organization.

FSL Recruitment/Intake Step 3

Once you have initiated individuals into membership, you will need to use the FSL Intake/Recruitment Step 3 Inducted/Initiated Member Roster to upload an excel file with names, DPU IDs, and emails of all neos/new members. This form must be completed within 24 hours of new members or neos being inducted or initiated into your organization.

All new members must be added to chapter DeHUB within 3 business days of being initiated into a chapter.

Fraternity and Sorority Life 101 (FSL 101):

FSL chapters are required to have all Neos and New Members complete FSL 101. This is a set of learning modules and reflections for all newly initiated members in our DePaul FSL community. The learning modules consist of the following:

• Blue Demon Duty

• Health and Safety

• Campus Partner Resources and Support

FSL 101 learning modules and reflections must be completed by the conclusion of the academic year that the Neo or New Member is initiated in. The deadline for FSL 101 is Friday, June 13, 2025.

All Fraternity and Sorority organizations must adhere to the following directives when presenting new members to the DePaul campus community.

Show Guidelines:

• FSL organizations must notify the Fraternity and Sorority staff of the date, time, and location of the presentation in the FSL Recruitment/Intake Step 1 on DeHUB.

• Shows cannot be scheduled on the same day/night as other council or chapter events, or other new member presentations.

• New Member presentations must take place during the intake window of each academic Quarter.

• No explicit language or revealing attire is to be worn by the new members or other participants.

• Respect must be shown at all times towards members of the Fraternity and Sorority Life community and those that are in attendance.

• The DePaul University Code of Student Responsibility must be followed.

• Disruptions by other attending organizations will not be tolerated. This includes, but is not limited to walking through the presenters’ show, talking over the presenting organization, etc.

• The presentation's duration should be no longer than two hours. Presentations may not be scheduled to begin after 8:00pm and must start within 15 minutes of the scheduled time advertised. The presentation must be concluded by the end time of the space reservation.

• Any presentation that exceeds the timeframe requested in the confirmed space reservation will be asked to end immediately.

• Following the presentation, members of the presenting organization must vacate the reserved space within 30 minutes to allow for any cleanup and/or resetting of the reserved space.

• A member of the Office of Student Involvement must attend all new member presentations.

Student Organizations are expected to abide by all University policies, the Code of Student Responsibility, Office of Student Involvement Directives, and rules and guidelines within the spaces they operate (including, but not limited to the university libraries, academic classrooms, and Student Centers spaces). Students will be held responsible for their actions, including in their role as an officer of an organization, and a group or organization may be held responsible for the actions and behaviors of its members and guests.

The decision to hold a group or organization responsible is ultimately determined by examining all the circumstances of a situation and by considering factors including, but not limited to, whether the actions:

• Were committed by one or more officers or authorized representatives acting in the scope of their organizational capacities;

• Involved, were committed by, or were condoned by (actively or passively) a significant number of organization members, alumni, or guests;

• Occurred at or in connection with any activity or event funded, sponsored, publicized, advertised, or communicated about by the organization;

• Occurred at a location over which the organization had control at the time of the action;

• Occurred at or in connection with an activity or event that reasonable people would associate with the organization;

• Should have foreseen by the organization or its officers, but reasonable precautions against such actions were not taken;

• Were the result of a practice of the organization;

• Would be attributable to the organization under the organization’s own policies (including local or national risk management guidelines); or

• Were taken by individuals who, but for their affiliation with the organization, would not have been involved in the incident.

Or whether:

• One or more officers or members of an organization fail to report knowledge or information about a violation to, or otherwise fail to cooperate with, appropriate University or emergency officials; or

• The organization, or any member acting on its behalf, fails to satisfactorily complete the terms of any disciplinary sanction or outcome.

To address violations of the Code of Student Responsibility, Fraternity and Sorority Life will work in conjunction with the Dean of Students Office regarding any Student Conduct Process involving a fraternity or sorority organization or an individual’s actions related to their participation in a fraternity or sorority organization.

In addition, fraternity and sorority organization leaders may be required to attend one of the following meetings to address organizational behavior:

• Policy & Directive Meetings are initiated to address trends in organizational behavior and/or activities that, while not constituting policy or directive violations, suggest potential challenges or misunderstandings of university policies or directives. During these meetings, the Assistant Director of Fraternity and Sorority Life will review policies and directives related to the behavior and/or activities, and the procedures that assist organizations in operating within the policies and directives. The fraternity and sorority organization’s advisor will be invited to the meeting, but their participation is optional.

• Accountability Meetings are initiated following documented violations of FSL-managed directives by fraternity or sorority organizations. During these meetings, the Assistant Director of Fraternity and Sorority Life will work with the fraternity or sorority organization to review specific campus policies and directives relevant to the organizational behavior, allow time for the organization to ask questions clarifying the policies and directives related to the behavior, and provide a detailed overview of any sanction to be issued by FSL, and the completion timeline. The fraternity or sorority organization’s advisor will be invited to the meeting, but their participation is optional.

Communication about Policy & Directive Meetings or Accountability Meetings will be sent via email to the fraternity or sorority organization president and faculty/staff advisor on file in DeHub. It is an expectation that the fraternity or sorority organization leadership participate fully in these processes. If organization leadership chooses not to participate fully in these processes, the Fraternity and Sorority Life staff may impose sanctions on the organization, including a suspension or revocation of the organization’s registered status, based solely on the information available, without the benefit of any additional information from the fraternity or sorority organization leadership.

All fraternity and sorority organization leaders participating in Policy & Directive Meetings or Accountability Meetings will be provided with specific deadlines at various stages. Failure to respond promptly according to deadlines provided may result in the inability to participate in the aforementioned meetings. Fraternity and Sorority Life staff reserve the right to continue with accountability at its discretion.

The following provides information about conduct sanctions for fraternity and sorority organizations and conduct sanctions as applied to fraternity and sorority organizations. Sanctions provided by Fraternity and Sorority Life will be sent via email to the chapter president and faculty/staff advisor following the Accountability Meeting. If the fraternity or sorority organization does not schedule or appear for an Accountability Meeting, the sanction will be sent by the deadline indicated in the initial email communication.

Educational Project

• Fraternity and Sorority organizations will be responsible for creating and implementing an educational program or workshop that will educate and benefit the DePaul FSL community to prevent future occurrences.

University Probation

• University probation is a written statement to the fraternity or sorority organization leadership indicating that the organization’s behavior is of such a nature as to jeopardize continued recognition at the University. University probation can be for a specified period or for as long as the fraternity or sorority organization is active. Any behavioral infraction during the probationary period may cause the fraternity or sorority organization to be removed from the University.

Suspension

• A suspended fraternity or sorority organization must carry out a total and immediate separation from the University for a required period of time and/or until particular conditions for reactivation are met. Suspension may include various prohibitions regarding a fraternity or sorority organization’s ability to be on university property or participate in university activities.

Restriction

• Restrictions upon a fraternity or sorority organization’s University privileges may be imposed for a set period of time. These restrictions may include, but are not limited to, denial of the right to represent the University in any way, access to facilities or individuals, parking privileges, and/or participation in cocurricular activities.

Restitution

• A fraternity or sorority organization that damages University property may be required to pay actual repair or replacement costs. Failure to pay may result in withholding access of university resources and/or additional conduct sanctions.

Deactivation or Dismissal of Fraternity or Sorority Organization

• Dismissal constitutes a permanent and immediate separation from the University. The imposition of this sanction shall be permanently noted on the fraternity or sorority organization’s registration and is a permanent bar to its recognition at DePaul University. Dismissal may include various prohibitions regarding a fraternity or sorority organization’s ability to be on university property or participate in university activities.

Fraternity or Sorority Organizations who are held accountable for violation of any FSL Directive will be granted the opportunity to appeal. The reason for the appeal process is to guarantee that the situation has been resolved through a fair process in accordance with established directives, policies, and procedures.

A student may only appeal the determination of a directive violation or sanction on the following three grounds:

• Whether a directive was violation by the fraternity or sorority organization, or the behavior was individual in nature,

• New information of a substantive nature that was impossible to have been considered at the time of the hearing or determination has been discovered, and it would be fundamentally unfair to not consider the information,

• The initial sanction(s) are fundamentally unfair, disproportionate, or inappropriate.

To appeal, the student organization President must submit a written request for appeal to the Associate Vice President for Campus Life within five business days of being notified of the initial decision. The Associate Vice President for Campus Life will determine if the sanctions imposed should or should not go into effect until a determination on an appeal process is made. Unless otherwise stipulated, sanctions are considered in effect once a written notice has been sent, regardless of whether an appeal is requested.

The Associate Vice President for Campus Life may ask to meet with the organization leaders to discuss the appeal further or may make a determination based on the written request for an appeal. Once the decision has been made, the Associate Vice President for Campus Life will send the fraternity or sorority organization President and advisor a written determination. There is no further appeal that may be made after this written determination.

Any fraternity or sorority organization held accountable for a violation of the Code of Student Responsibility who is being held accountable in the student conduct process through the Dean of Student’s Office or Office of Gender Equity must follow the appeal processes outlined in the Code of Student Responsibility.